Containment happened<\/strong><\/p>\n My wife and I were both working only from home. Our shared office desk became a real mess. I needed to an easy solution to organize the office.<\/span><\/p>\n That means when I tried to do my accounting:<\/p>\n However, I remember that before the containment, I was doing my accounting work in barely 20 minutes. It went like a breeze and it didn\u2019t feel like a pain.<\/strong> My numbers were up-to-date and I was feeling relaxed with my accounting. It was all sorted out. The stuff used by the real freelancers to save time every single day so that they can spend more time to grow their business or with their family. And save their nerves at the same time.<\/p>\n At the end of the article, I have a downloadable PDF with specific advices I’ve gathered from freelancers to help you go even further in being efficient. It is the perfect complement to this article. Make sure to take it.<\/span><\/em>I\u2019ve been doing this for years (you can even see one of my former videos from 4 years ago where I shared what I was learning.<\/p>\n But today, I want to share just one piece of advice: how to organize your office easily to save TONS of time.<\/strong><\/p>\n My son is on the first picture working on my chair. \n __CONFIG_colors_palette__{“active_palette”:0,”config”:{“colors”:{“9bd08”:{“name”:”Main Accent”,”parent”:-1}},”gradients”:[]},”palettes”:[{“name”:”Default Palette”,”value”:{“colors”:{“9bd08”:{“val”:”rgb(245, 168, 28)”}},”gradients”:[]},”original”:{“colors”:{“9bd08”:{“val”:”rgb(19, 114, 211)”,”hsl”:{“h”:210,”s”:0.83,”l”:0.45}}},”gradients”:[]}}]}__CONFIG_colors_palette__ <\/span> How to do my accounting?<\/span><\/span><\/span> <\/a> <\/p>\n An easy-to-use secure online accounting and invoicing platform aimed at SMEs and the self-employed.<\/p>\n __CONFIG_colors_palette__{“active_palette”:0,”config”:{“colors”:{“9bd08”:{“name”:”Main Accent”,”parent”:-1}},”gradients”:[]},”palettes”:[{“name”:”Default Palette”,”value”:{“colors”:{“9bd08”:{“val”:”hsla(var(–tcb-main-master-h, 210), var(–tcb-main-master-s, 77%), var(–tcb-main-master-l, 54%), 1)”}},”gradients”:[]},”original”:{“colors”:{“9bd08”:{“val”:”rgb(19, 114, 211)”,”hsl”:{“h”:210,”s”:0.83,”l”:0.45}}},”gradients”:[]}}]}__CONFIG_colors_palette__ <\/span> How to organize your office?<\/span><\/span><\/span> <\/a> <\/p>\n Organize your office to be more efficient in your administrative tasks.<\/p>\n __CONFIG_colors_palette__{“active_palette”:0,”config”:{“colors”:{“9bd08”:{“name”:”Main Accent”,”parent”:-1}},”gradients”:[]},”palettes”:[{“name”:”Default Palette”,”value”:{“colors”:{“9bd08”:{“val”:”hsla(var(–tcb-main-master-h, 210), var(–tcb-main-master-s, 77%), var(–tcb-main-master-l, 54%), 1)”}},”gradients”:[]},”original”:{“colors”:{“9bd08”:{“val”:”rgb(19, 114, 211)”,”hsl”:{“h”:210,”s”:0.83,”l”:0.45}}},”gradients”:[]}}]}__CONFIG_colors_palette__ <\/span> How to create Swiss invoices?<\/span><\/span><\/span> <\/a> <\/p>\n Find all the information you need to create compliant and complete Swiss invoices.<\/p>\n __CONFIG_colors_palette__{“active_palette”:0,”config”:{“colors”:{“9bd08”:{“name”:”Main Accent”,”parent”:-1}},”gradients”:[]},”palettes”:[{“name”:”Default Palette”,”value”:{“colors”:{“9bd08”:{“val”:”hsla(var(–tcb-main-master-h, 210), var(–tcb-main-master-s, 77%), var(–tcb-main-master-l, 54%), 1)”}},”gradients”:[]},”original”:{“colors”:{“9bd08”:{“val”:”rgb(19, 114, 211)”,”hsl”:{“h”:210,”s”:0.83,”l”:0.45}}},”gradients”:[]}}]}__CONFIG_colors_palette__ <\/span> How to valuate my startup?<\/span><\/span><\/span> <\/a> <\/p>\n Free Excel model to calculate the value of your startup when it is not yet making a profit or very little.<\/p>\n __CONFIG_group_edit__{“kbjp1vpj”:{“name”:”All Logo(s)”,”singular”:”– Logo %s”},”kbjp1xfn”:{“name”:”All Title(s)”,”singular”:”– Text %s”},”kbjp22kc”:{“name”:”All Paragraph(s)”,”singular”:”– Text %s”},”kbjp2ag5″:{“name”:”All Read Review Button(s)”,”singular”:”– Button %s”},”kbjp3xj6″:{“name”:”All Visit Website Button(s)”,”singular”:”– Button %s”},”kbjp44dp”:{“name”:”All Buttons Column(s)”,”singular”:”– Column %s”},”kbjp4d43″:{“name”:”All Text Column(s)”,”singular”:”– Column %s”},”kbjp4k9i”:{“name”:”All Content Box(s)”,”singular”:”– Content Box %s”},”kbjp4mck”:{“name”:”All Content Box(s)”,”singular”:”– Content Box %s”}}__CONFIG_group_edit____CONFIG_local_colors__{“colors”:{},”gradients”:{}}__CONFIG_local_colors__ __CONFIG_colors_palette__{“active_palette”:0,”config”:{“colors”:{“55242”:{“name”:”Accent Lighter”,”parent”:”3c75f”,”lock”:{“saturation”:0,”lightness”:1}},”3c75f”:{“name”:”Main Accent”,”parent”:-1},”965f3″:{“name”:”Accent Transparent”,”parent”:”3c75f”}},”gradients”:[]},”palettes”:[{“name”:”Default”,”value”:{“colors”:{“55242”:{“val”:”rgb(198, 199, 199)”,”hsl_parent_dependency”:{“h”:144,”l”:0.78,”s”:-0.01}},”3c75f”:{“val”:”var(–tcb-skin-color-0)”},”965f3″:{“val”:”rgba(245, 165, 25, 0.47)”,”hsl_parent_dependency”:{“h”:38,”l”:0.53,”s”:0.92}}},”gradients”:[]},”original”:{“colors”:{“55242”:{“val”:”rgb(201, 201, 201)”,”hsl_parent_dependency”:{“h”:0,”s”:0,”l”:0.78}},”3c75f”:{“val”:”rgb(102, 57, 248)”,”hsl”:{“h”:254,”s”:0.93,”l”:0.59}},”965f3″:{“val”:”rgba(102, 57, 248, 0.47)”,”hsl_parent_dependency”:{“h”:254,”s”:0.93,”l”:0.59}}},”gradients”:[]}}]}__CONFIG_colors_palette__ <\/span> Try now<\/span><\/span> <\/a> <\/p>\n In general I’m using a simple system to organize and plan my accounting work: the clean desk system.Since I have been using this system, I only need one-fifth of the time I needed before to do my accounting. That means making sure my books are up to date and my financial information available. I\u2019m able to check how my business is running and where I stand.It is not something complicated and you don\u2019t need a lot of knowledge to do it. It is at the reach of every single person.It is a foundation stone for efficient accounting work.<\/strong><\/p>\n First thing first, you need to get the tools to order all your documents properly.So go get four open boxes and five binders.<\/p>\n Put all the documents lying on your desk in the first box.It should look like this:<\/p>\n Label all the boxes:<\/p>\n With this in mind organize your binders. They should reflect your activity but the minimum is:<\/p>\n Once a week, take all the documents in the \u201cto do\u201d box.<\/p>\n Read them and – Do what needs to be done- Put them in one of the other boxes- Put them in the trash- Put them in a binder- Answer the letter- etc\u2026.Tip: Add a weekly recurring event in your calendar to not forget it. <\/strong><\/p>\n Once a week, take all invoices to be paid.<\/p>\n Look at the one you want to pay => make the payment.<\/p>\n The one you want to put back in the box => put them back in the box for next week.Tip: Add a weekly recurring event in your calendar.<\/em><\/p>\n Once a month, take all the documents in the third box and do your accounting.<\/p>\n Every time one supporting document is inputted in your accounting – put it directly in a binder<\/strong>.Take also all invoices that were paid from your customers and put them in a binder.Tip: Add a monthly recurring event in your calendar.<\/em><\/p>\n Once you have done all the weekly or monthly tasks, reward yourself!<\/p>\n I personally like to go fetch a square of chocolate in the kitchen I even made a video to recap these steps – the video is in French it’s fully subtitled in English:<\/p>\n At this point, your desk should be tidy and you should feel relaxed about your admin tasks being under control.To go further I would advise you to complete my go-to techniques to simplify your admin tasks so that you can have more time for what matters to you. It\u2019s easy to get caught in your daily routine and don\u2019t realize all the admin work that is pilling up.<\/p>\n Certainly this guide makes sure you manage them quickly and effectively.<\/p>\n Above all if you want to get even faster with your accounting, have a look at EZYcount – It\u2019s a tool I developed with my team based on a patent to fully automate your accounting. Because of the level of automation depends on your activity and we are working hard to make it available for all activities. If it\u2019s automated, you don\u2019t need to do it \ud83d\ude09 https:\/\/www.ezycount.ch<\/a><\/p>\n\n
![\"\ud83c\udf1e\"](\"https:\/\/s.w.org\/images\/core\/emoji\/13.0.1\/svg\/1f31e.svg\")
It\u2019s OK not to be always perfect. Now it was time to go back to saving time.So I got back to my notes. During the years, I met with more than 1\u2019000 freelancers and entrepreneurs and gathered a list of the most interesting advices and tips<\/span> I saw working. Not theoretical ones – for that there are plenty of books – but real practical ones.<\/p>\nResults of an easily organized office in pictures <\/span><\/h3>\n
![\"\ud83d\ude0d\"](\"https:\/\/s.w.org\/images\/core\/emoji\/13.0.1\/svg\/1f60d.svg\")
<\/p>\nBefore organising my desk<\/strong><\/h3>\n
![\"my](\"https:\/\/www.ezycount.ch\/wp-content\/uploads\/2020\/07\/desk_mess-1-1.jpg\" "\\"my")
<\/span><\/p>\nAfter organising my desk<\/strong><\/h3>\n
![\"my](\"https:\/\/www.ezycount.ch\/wp-content\/uploads\/2020\/07\/desk_tidy-1-1.jpg\" "\\"my")
<\/span> Most viewed contents<\/p>\n![\"Retrouver](\"https:\/\/www.ezycount.ch\/wp-content\/uploads\/2021\/04\/retrouver-le-plaisir-de-faire-votre-comptabilite-avec-EZYcount.jpg\" "\\"Retrouver")
<\/span><\/p>\nAre you looking for a simple Swiss accounting solution? EZYcount is for you.<\/h6>\n
Foundation – The Clean Desk System<\/h3>\n
STEP 1 – get the tools<\/h4>\n
![\"5](\"https:\/\/www.ezycount.ch\/wp-content\/uploads\/2020\/07\/Untitled-3-1.jpg\" "\\"5")
<\/span><\/p>\nSTEP 2 – place the items<\/h4>\n
![\"All](\"https:\/\/www.ezycount.ch\/wp-content\/uploads\/2020\/07\/All-lying-paper-in-the-first-box-1.jpg\" "\\"All")
<\/span><\/p>\nSTEP 3 – label<\/h4>\n
\n
STEP 4 – make the order<\/h4>\n
\n
STEP 5 – do the weekly check up<\/h4>\n
STEP 6 – complete payments<\/h4>\n
STEP 7 – close the month<\/h4>\n
STEP 8 – enjoy the results of an easily organized office<\/h4>\n
![\"\ud83d\ude0b\"](\"https:\/\/s.w.org\/images\/core\/emoji\/13.0.1\/svg\/1f60b.svg\")
<\/p>\nThe Clean Desk System in video<\/h3>\n
Advice from Vivien<\/h3>\n
Guide – 5 step guide to simplify your admin tasks <\/h3>\n